RULES AND REGULATIONS GOVERNING THE VOID 13
The following Rules have been modified from Team Strange Rules. Use of Team Strange rules is with the permission of Team Strange and does not constitute an endorsement of The Void Rally by Team Strange or any of its principal officers. Additionally, we have scoured various other rally web-sites to gather ideas on how to articulate our points. To all of them we are grateful and express our appreciation....
I. MOTORCYCLE/RIDER REQUIREMENTS:
1. Motorcycle must have a current registration with a valid motorcycle license plate in place. Proof of registration will be required.
2. Must be insured. Riders must have liability coverage of at least $100,000 per person/$300,000 per accident (U.S.). Riders must present proof of insurance and liability limits, in the form of an original Proof of Insurance Card (with the specified minimum limits explicitly stated) from your insurance company or the Declarations Sheet (photocopies accepted) of the policy itself. Instructions for submission of these forms are located on the web page in the Registration tab.
3. Although no formal noise testing will be conducted, riders are reminded that the rally depends on good relations with the businesses and communities exposed to our event. Motorcycles that exceed an acceptable level of exhaust noise will be barred from participating in The Void. “An acceptable level” is left to the discretion of the Rallymaster – and his baffle checker.
4. Rider must hold a valid driver’s license, with valid motorcycle endorsement.
5. Helmet use, in the manner for which it was designed and DOT or Snell approved, is required for all riders and passengers while participating in The Void. This requirement is applicable regardless of state regulations.
6. A signed Emergency POC Form and a waiver release form must be signed and submitted prior to starting the rally. Instructions for submission of these forms are located on the web page in the Registration tab.
7. The Void is designed to be a test of rider and machine. Swapping motorcycles during the rally will cause the competitor to lose 50% of awarded points.
8. If you wish to collect bonus points, your odometer must remain functional. If it fails, call the Rallymaster (numbers will be provided in the Rally Packet) or you may no longer collect bonus points until it is repaired. Documentation of the failure and repair will be required.
9. Motorcycle must comply with all applicable Federal and State requirements for the location it is registered.
10. Failure to complete check-in procedures (including but not limited to mileage check, and completion of rally paperwork) prior to established deadlines will result in a DNS (Did Not Start) for the rider, and will be deemed a withdrawal from the event. In such event, no refund of entry fees will be made.
11. Motorcycle must arrive at all checkpoints and/or finish under its own power. Example: Your motorcycle breaks down 30 miles from the checkpoint or finish line. You and your motorcycle are transported to the checkpoint/finish line by means other than your motorcycle. You must return to the point of breakdown, and then ride to the checkpoint/finish line.
12. Motorcycles with side cars and three wheeled motorcycles will be a separate category. A minimum of 7 such vehicles must participate from a start location to be eligible for a podium finish.
II. AUXILIARY FUEL SYSTEMS:
1. An auxiliary fuel system is not required.
2. In the event a fuel log is required, all Riders will be required to fill one out.
3. Auxiliary tank must be mounted in a secure manner, no movement allowed, no bungee or shock cord allowed. USE OF GAS CANS/CONTAINERS IS PROHIBITED. Our intention is to allow the use of a safe, permanently mounted fuel cell. A safe main tank expansion is allowed. The use of gas cans, bottles or carriers is not allowed.
4. Total fuel capacity shall not exceed 11.5 US gallons for motorcycles or 15 gallons for side cars and three wheelers.
III. RIDER CONDUCT:
1. Riders are expected to act in a sportsman-like fashion at all times before, during, and after the rally.
2. Any attempt at cheating, even to the degree that you do not understand the rules, can result in penalties up to immediate disqualification.
3. Once the rally starts, Riders shall not accept or receive assistance from other persons not riding in the rally in planning their route or finding bonus locations. The intent is not to preclude you from periodically asking a local for a location once you are in the general vicinity as described in the rally book.
4. In order to claim points for a bonus location, Riders must first have actually traveled to that location. Often, questions are used to verify a rider's presence at a specified location. In order to earn points, Riders must both travel to the specified location and correctly answer the question. Riders are expected to travel to the exact location specified in the bonus instructions.
5. Bonus points must be claimed. Once your Rally Package is submitted to the judges for scoring, you will not be permitted to claim bonuses or make any additional entries in the Rally Book. Example: a bonus requires you to note the name of the river crossing Hwy A at mile marker 103. You mentally note the name of the river but forget to write it down in your rally book. Halfway through the scoring of your rally book, you remember your error. Because you did not record the answer in your rally book, you did not claim the bonus, and will not be awarded the points. Simply put: IF YOU DO NOT ENTER THE DATA REQUIRED IN YOU RALLY BOOK YOU WILL NOT BE AWARDED THE POINTS ASSOCIATED WITH THAT BONUS LOCATION. Read this again because some of you will be bit in the ass because you failed to write the required information in your rally book and were not able to claim the bonus.
6. During the event, riders may not travel with persons not entered in the event. This includes following in a car, riding along on another motorcycle or as a passenger on your motorcycle.
7. Rules regarding rider conduct apply to conduct prior to the start of the rally, during the rally and after the rally has ended without time limit. Should we find several years later about any acts compromising the rally, we reserve the right to change rally results and remove your name from all records relating to your finishing position including all published stories about the Rally within our control.
8. Riders will be held accountable and responsible for the actions of persons associated with the rider even if those persons are not participating in the Rally. A violation of these rules by a person or group associated with a rider will be treated the same as if the rider personally violated the rules.
9. Wheelies, burnouts, "rev-tuning" and other similar conduct by a rider or a guest of a rider will result in immediate disqualification of the rider and guest(s) from any future Rallies run by The Void Rallymasters. Further, your name will be distributed to other Rallymasters for them to determine your fate for registration in their events.
10. YOU MAY BE DISQUALIFIED FOR ANY OF THE FOLLOWING ACTS.
a. Failure to render aid to a participant or the public under emergency or life threatening conditions.
b. Violation of any of the Rules set forth herein.
c. This event is a rally and not a race. Excessive speeding will not be tolerated. RIDERS WILL BE DISQUALIFIED FOR RECKLESS RIDING OR EXCESSIVE SPEED.
d. Acts that discredit the sport of motorcycle endurance rallying including but not limited to damaging motel rooms, non-payment of repair or motel bills, and acts that result in negative publicity or image for the rally, such as littering at bonus locations and checkpoints.
e. Acts that endanger the general public, spectators or participants.
f. Discourtesy to check point workers, staff, sponsors or other participants. Please remember that the Rally Staff is composed entirely of volunteers.
g. Excessive citations or gross misconduct.
h. Defacing, damaging or otherwise tampering with any rally-related item, including but not limited to removing a road sign or altering any identification related item, such as a rider’s Rally Flag.
i. Carrying more than the specified limit of gasoline at any time during the rally (see paragraph II.4).
j. Having someone pick-up or otherwise help obtain a bonus except as specifically provided for by the Rallymasters.
k. Failing to notify the Rallymasters in a timely manner of your inability to make the finish line/checkpoint on time.
IV. BONUS HUNTING
1. Riders will be provided a Rally Book with a list of bonus locations. It is the rider’s responsibility to insure they have all pages of the Rally Book before leaving the starting line. Riders are encouraged to ask about last minute changes or corrections to the Rally Book.
2. The Rally Book will allow riders to note information about specific bonuses listed. Riders will only be provided one copy of the Rally Book. Lost Rally Books will not be replaced.
3. Rally Books are property of The Void, and will not be returned to riders after submission for scoring. Retention, copying or distribution of bonus lists without the express permission of the Rallymasters will subject the Rider to penalties up to and including disqualification.
4. Occasionally, riders may be asked to verify their presence at a bonus location by photographing the location and/or purchasing an item at the location. Camera media and/or items will be turned in to the scoring judges at the finish area. These items will not be returned to you.
5. The Void is not a "pure" scavenger hunt. Example: The bonus requires you to obtain a gaming chip from Atlantic City. The clear intention of the bonus is for the rider to travel to Atlantic City and purchase the chip. Do not stop at a gas station on I-95 and ask customers if they have such a chip. This is considered cheating and you will be disqualified, without a refund.
6. Unless specifically stated otherwise, any item purchased to be submitted to satisfy a bonus requirement must have been purchased during the rally, be accompanied by a receipt, and becomes property of the rally unless otherwise stated in correspondence from the Rallymasters.
7. All receipts submitted to satisfy a bonus requirement must be obtained by the rider as the result of a purchase made during the rally and display computer generated DATE, TIME, LOCATION (CITY, STATE), if a gas receipt – GALLONS and handwritten – your odometer reading. Gas receipts will not be accepted if the total gallons exceed the fuel capacity of your motorcycle (to include aux tank if you have one mounted).
8. You are responsible to insure that the information on the receipt is correct, within the guidelines given, and that each receipt is readable.
9. All information to satisfy a bonus MUST be submitted on the form(s) provided with your rally packet. Information is to be provided in its entirety. If the answer to a question is Senator John M. Smith don’t put John Smith, or JM Smith or Senator Smith. If there is a proper title or full name reflected on the sign or placard, or whatever else we have you look at to obtain an answer, regardless if it is used in the question, you must provide it. In the case of photo bonus locations you are still required to provide the information required on the answer sheet by writing ‘photo’ in the answer space.
10. Photo Bonuses/Rally Flags [NOTE: The Void will be allowing the use of smart phones for photo submissions during The Void 13. Rules and procedures governing this opportunity will be published in a manner to be determined (either direct e-mail to registered riders or a page on the website.)]
a. Most bonuses will be designated Photo Bonuses. In order to earn points for a photo bonus, riders must take a photograph depicting the bonus along with their rally flag (unless directly stated in the Rally Book description of that particular bonus that the rally flag is not required).
b. The following requirements will be met, without exception, for digital cameras:
1). The rider has responsibility for the operation of their personal digital camera.
2). Rally Staff members are not responsible for any event, circumstance or situation that prevents them from viewing the rider’s digital pictures. This includes, but is not limited to, power outages, computer crashes, or incompatibility between the rider’s digital camera, the rider’s digital media and the rally’s media reader.
3) Rally staff will have rally provided media card readers available. It is the rider’s responsibility to ensure their camera’s media can be read by the media card reader. Cards of 2GB or smaller are recommended. For a list of compatible media cards click here.
4). Riders are required to set their digital camera’s date/time to EDT (+/-2 minutes). Riders are also required to use a setting of no greater than 8MP (mega-pixels), or 3264 x 2468. It is recommended that rider’s set their resolution no greater than 3MP (2048 x 1536). EXIF metadata will be considered as “imprinted on the image”.
5). The down loading and/or viewing of images from the rider’s digital media card to the scorer’s laptop will be conducted prior to scoring. ALL IMAGES on the camera’s memory card will be considered for scoring! Save yourself some time and start the rally with a blank memory card. Images not related to capturing a bonus will be penalized. All images become property of the rally.
6). Digital pictures must be on a removable media card. Only pictures transferred to or viewed on the rally’s scoring laptops from the rider’s media cards will be available for scoring; no revisions will be allowed.
7). When riders are being scored, they will have the opportunity to view their pictures on the scorer’s laptop and chose the picture they desire to have scored. Up to two images may be reviewed for each bonus location, except where multiple documentation is required. Extra bonus location images will incur a penalty.
c. Only digital cameras may be used. Despite its capabilities, your smart phone is not considered a digital camera. Polaroid photos and hard copy prints will not be accepted.
d. Every rider will be issued a rally flag prior to the start of the rally. Each flag will be unique to the rider to whom it is issued. Unless specifically stated to the contrary in the bonus instructions, the rider’s rally flag, including the printing on the flag, must be clearly visible in ALL photographs. Lost flags will not be replaced.
1). In the event a rider loses their rally flag, the rider may still collect photo bonuses if the rider’s face clearly appears in the photograph along with the bonus item. Once this alternate method of collecting photo bonuses is used, the rider may not return to using his rally flag to document photo bonuses.
2). Riders in the two-up class will have the passenger appear in each photo. If a bonus states "you must appear in the photo" then both rider and passenger must appear in the photo. In the event a 2-up rider team misplaces their flag, then both team members’ faces MUST be in the picture. Once this alternate method of collecting photo bonuses is used, the 2-up team may not return to using their rally flag to document photo bonuses.
3). If you come across another rider’s rally flag, leave it alone. The other rider might be on their way back to pick it up.
11. Mandatory Checkpoints
a. Riders may arrive at a checkpoint early without penalty. Riders who arrive early and then depart a mandatory checkpoint before it opens will not earn points for that checkpoint.
b. Riders who arrive after the checkpoint closes are considered late and will not be awarded the points for that checkpoint.
c. Riders shall notify the Rallymasters if they expect to arrive late, or do not expect to arrive at a mandatory checkpoint. Contact information for the Rallymasters will be provided in the Rally Book. Failure to contact the Rallymasters may result in disqualification.
12. General Guidelines Regarding Bonuses
a. Before leaving on your route, insure that the physical location description of each bonus matches your map (i.e. Lynchburg, TN or Lynchburg, VA?) While bonuses were chosen to make the rally challenging, there may have been an oversight in our planning or your planning. There are no hidden tricks or intentionally planned deceptions.
b. Don’t forget to plan time for each stop, gas and bonus.
c. If you get to a bonus location within the limitations detailed in the Rally Book and that particular location is no longer there (an accident the week before knocked down the sign that had the bonus question answer on it) you are to take every measure to document your visiting that location. If a certain “type” of item is not available (no canned soda only bottled soda) make a suitable substitute. Keep in mind – if everyone but you found the location or purchased the required item you will not be awarded the points.
d. Reading comprehension will be an obstacle if you don’t have it. If we ask for a receipt, we want a receipt. If we ask for a picture with you in it, we want a picture with you in it.
e. Don't forget to account for the weather, traffic, and fall foliage when planning your route!
f. There are no alibis for weather – plan and pack accordingly. Road construction, law enforcement, traffic delays, and Park Rangers giving a tour in front of the map board you need to look at are all part of the equation and will not be taken into consideration by the judges when scoring.
g. If you render aide in an emergency situation do your best to document your involvement. This will be given consideration by the judges. A fellow rider who runs out of gas is not necessarily an emergency.
h. We have taken every effort to ensure the accuracy of published directions/coordinates that are provided to assist you in locating bonus locations. The possibility of a typo is there – good judgment and common sense should be applied if your first attempt with the provided information does not get you where you think you should be.
V. House Keeping, Motherhood and Apple Pie
1. Only the Rallymasters can change, alter, waive, and make exception to the rules and or requirements governing The Void. This authority HAS NOT been delegated to any Staff member.
2. Directions and instructions provided by the Rallymasters at a pre-rally Riders’ Meeting or disseminated in the rally packet supersede these written rules for this event.
3. All disputes under these rules shall be resolved by the Rallymasters, whose decision shall be FINAL.
4. Riders may withdraw from the rally at any time for any reason and riders withdrawing from the rally shall not be entitled to any refund of entry fee.
5. Riders shall report to the Rallymasters any rule violations of which they become aware. Riders shall cooperate with any investigation by the Rallymasters into any suspected rule violations.
Last updated July 2, 2018